We are on the hunt for a Finance Officer. Please circulate widely!

JOB DESCRIPTION

Six-month contract, renewable subject to performance and availability of funds

Job Title Finance Officer
Location Mwingi
Reports to Program Coordinator

1. PURPOSE OF THE POSITION:
Provide efficient, timely and accurate financial management information and expertise to enable timely management decision-making and safeguard the organization’s assets from loss arising from fraud or error.

2. MAJOR DUTIES AND RESPONSIBILITIES

Financial Management
• Managing projects financial records i.e. Project books updating e.g. Bank and petty cash books, ledgers and journal.
• Preparation, co-ordination and control of budget, cash flow projections and actual cash analysis.
• Monthly Bank reconciliation of all bank accounts.
• Monthly trial balances and final accounts i.e. income and expenditure & balance sheet.
• Check and cash payment vouchers files maintenance.
• Banking staff salary checks in their individual bank accounts.
• Compilation of monthly financial reports to donor specifications.
• Sending accurate and timely financial reports to donors and trustees.
• Office petty cash management, i.e. receipts and disbursements..
• Petty cash projections and daily cash count.
• Budget forecasts and budget tracking.
• Payroll and statutory deductions management.

Risk Management
• Ensure that the organization does not suffer financial loss through fraud and error by ensuring that assets are safeguarded by closely monitoring and maintaining an adequate system of internal control.
• Ensure adequate insurance for all premises, furniture and equipment.
• Ensure that the organization complies with all the legal, regulatory and audit requirements, including submitting relevant reports to the management.
• Ensure safekeeping of all unused cheque books.

Inventory Management
• Inventory checks and stock movement procedures implementation.
• Property equipment updated register maintenance.
• Sourcing for quotations to facilitate procurement of program supplies and equipment.
• Doing quotation analysis to ensure best value for money is achieved during procurement.
• Placing orders for procurements and organising for transport for the same.
• Actual procurements for program supplies and equipment when called to do so.
• Receive and sign on Inventory receipts note in the absence of designated staff.
• Ensure that periodic inventory counts are undertaken.
• Checking all internal and external requisitions before issues or cash disbursements for procurement.

Maintenance of Premises/Office Furniture and Management of Procurement Process
• Ensure that project premises and office equipment are well maintained and are in serviceable and good working condition.
• Ensure that there is always adequate supply of office stationery and utilities.
• Ensure that service and maintenance contracts are in place where applicable.
• Maintain a comprehensive inventory of project furniture and equipment.
• Ensure effective administration of procurement process for office supplies.

Governance and Management
• Ensure adherence to Twana Twitu’s policies and procedures as outlined in the Financial Policy and Procedures Manuals, accounting standards and statutory requirement pertaining to accounting and financial reporting.
• Attend workshops and forums as organised by the donors or Twana Twitu.
• Coordinate logistics including facilitation of travel for staff, procurement of air tickets and hotel reservations if necessary, organising for visitor’s hospitality, construction work plans, negotiations, etc.
• Filing annual returns with Kenya Revenue Authority.

Other Duties and Responsibilities
• Any other duties and responsibilities which may be assigned by the Board from time to time.

3. KNOWLEDGE, SKILLS AND ABILITIES:
(The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).

• Degree or Diploma in accounting CPA Part III or related course, and/or relevant experience
• Minimum two years of directly related experience including experience in administrative and financial management;
• Previous working experience with NGOs or international organizations will be an added advantage.
• Knowledge of USAID policy and procedures an advantage;
• Excellent knowledge of computer software applications, Microsoft Excel and Word, and database applications an advantage. Experience in working with finance packages is an advantage.
• Ability to work with minimum supervision, as a member of a team and with attention to detail.
• Excellent written and oral communication skills in English.
• At least three (3) years experience.

4. POSITION RELATIONSHIPS IN THE ORGANISATION

Within the Organization Outside the Organization
• Executive Director and Project Coordinator
• Staff
• Board of Directors • External Auditor.
• Donor Agencies.
• Regulatory Authorities.
• Suppliers and vendors.

5. SPECIAL WORKING CONDITIONS
The position requires the incumbent to work long and odd hours when necessary to meet deadlines or respond to specific situations.

__________________________________________________________________________________

Salary: A competitive package will be offered for the positions commensurate with experience and qualifications.

To apply, please send application letter, CV including referees and salary history to reach the undersigned by COB January 28 2011.

E-mail: mwende@twanatwitucares.org,

Please note that only short listed candidates will be contacted.

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